Equipment Checkout & Return
An equipment and tool checkout form: what left, who has it, condition photos out and back, accessories, and damage or loss on return. Signed on mobile. Free to start.
Use this template with your own crew
Start a free trial, open it in the builder, and send it to a technician today. No card required.
Start free trial →30 days free · no card · cancel yourself any time. No seat minimum.
Would rather ask a person first? Email us — a human answers.
What happens when it's submitted
- Flag missing equipmentFlags for review · Notifies the office
- Flag damaged returnsFlags for review · Notifies the office
- Route equipment to serviceFlags for review · Notifies the office
Equipment Checkout & Return, on a phone and as a PDF
Both panels are drawn from this template's actual fields, so they change when the form does. Sample values shown; branding and layout are yours to change in the PDF designer.
What's on the form
All of this is customizable to your process. Delete the fields you don't need, add the ones you do — and every lookup is powered by your customer list and your own data.
Checkout
- Checkout dateRequireddate
- Checkout timetime
- Issued byRequiredemployee lookup
- Issued toRequiredtext
- Contact numbertext
- Job / customercustomer lookup
- Expected return dateRequireddate
- Location stampGPS stamp
- Equipment issuedrepeating section
- Consumables issuedparts picker
Condition & responsibility
- Equipment inspected and safe to use at checkoutRequiredtoggle
- Inspection or certification in dateRequireddropdown
- Recipient trained and authorized to use this equipmentRequiredtoggle
- PPE issued with the equipmentcheckbox
- Operating instructions providedtoggle
- Existing damage noted at checkouttextarea
- Recipient signatureRequiredsignature
- Issuer signatureRequiredsignature
Return
- Equipment returnedRequiredtoggle
- Return dateConditionaldate
- Received byConditionaltext
- All items and accessories returnedRequireddropdown
- What is missingConditionaltextarea
- Condition on returnRequireddropdown
- Damage detailConditionaltextarea
- Photos on returnphoto
- Service or repair needed before reissueRequiredtoggle
- Return signaturesignature
Use this template with your own crew
Start a free trial, open it in the builder, and send it to a technician today. No card required.
Start free trial →30 days free · no card · cancel yourself any time. No seat minimum.
Would rather ask a person first? Email us — a human answers.