Hot Work Permit
A hot work permit for welding, cutting and grinding: area survey, combustible controls, gas testing, fire watch assignment and post-work monitoring — issued and closed on mobile with photos. Free to start.
Use this template with your own crew
Start a free trial, open it in the builder, and send it to a technician today. No card required.
Start free trial →30 days free · no card · cancel yourself any time. No seat minimum.
Would rather ask a person first? Email us — a human answers.
What happens when it's submitted
- File the permit with the site recordEmails a branded PDF
- Escalate fire eventsFlags for review · Notifies the office
- Flag incomplete close-outFlags for review · Notifies the office
Hot Work Permit, on a phone and as a PDF
Both panels are drawn from this template's actual fields, so they change when the form does. Sample values shown; branding and layout are yours to change in the PDF designer.
What's on the form
All of this is customizable to your process. Delete the fields you don't need, add the ones you do — and every lookup is powered by your customer list and your own data.
Permit
- Site / customerRequiredcustomer lookup
- Site addressaccount field
- Permit numberRequiredtext
- DateRequireddate
- Valid fromRequiredtime
- Valid toRequiredtime
- Permit issued byRequiredemployee lookup
- Exact work locationRequiredtextarea
- Location stampGPS stamp
- Type of hot workRequiredcheckbox
- Description of the workRequiredtextarea
- Performed byRequiredtext
Alternatives & area survey
- First question firstinstructions
- Cold-work alternative consideredRequiredtoggle
- Why hot work is necessaryRequiredtextarea
- Work can be moved to a designated areaRequireddropdown
- Area survey
- Combustibles removed within the required radiusRequireddropdown
- Immovable combustibles covered with fire-resistant blanketsRequireddropdown
- Floor and wall openings, ducts and conveyors sealedRequireddropdown
- Floors swept and combustible floors wetted or coveredRequireddropdown
- Opposite side of walls and floors checked and protectedRequireddropdown
- Photos of the prepared areaRequiredphoto
Atmosphere & equipment
- Flammable atmosphere possible in the areaRequiredtoggle
- Atmosphere tested before workRequireddropdown
- LEL reading (%)Conditionalnumber
- Tested byConditionaltext
- Lines, tanks and vessels drained, purged and isolatedRequireddropdown
- Sprinklers and detection in service, or impairment authorizedRequireddropdown
- Welding equipment, leads, hoses and regulators inspectedRequiredtoggle
- PPE for the task confirmedRequiredcheckbox
- Ventilation and fume control in placeRequireddropdown
Fire watch
- Fire watch requiredRequiredtoggle
- Fire watch assigned toConditionaltext
- Fire watch trained on extinguisher use and alarm activationConditionaltoggle
- Charged extinguisher or hose at the work areaRequiredtoggle
- Extinguishing equipment providedcheckbox
- Alarm and emergency procedure briefed to allRequiredtoggle
- Post-work monitoring period (minutes)Requirednumber
Authorization & close-out
- Sign lastinstructions
- Permit issuer signatureRequiredsignature
- Person performing the work signatureRequiredsignature
- Fire watch signaturesignature
- Close-out
- Work completed attime
- Monitoring completed attime
- Area re-inspected and found cold and safeRequiredtoggle
- Fire, smoke, or heat event during or after the workRequiredtoggle
- What happened and what was doneConditionaltextarea
- Photos of the area at close-outphoto
- Close-out signatureRequiredsignature
Use this template with your own crew
Start a free trial, open it in the builder, and send it to a technician today. No card required.
Start free trial →30 days free · no card · cancel yourself any time. No seat minimum.
Would rather ask a person first? Email us — a human answers.