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Property Management

Maintenance Work Order

A ready-to-use rental maintenance work order. Log the tenant-reported issue, record entry permission, capture before/after photos and a signature, and email the PDF. Free to start.

24 fields across 3 pages ~12 min to complete Works offline

Use this template with your own crew

Start a free trial, open it in the builder, and send it to a technician today. No card required.

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30 days free · no card · cancel yourself any time. No seat minimum.

Would rather ask a person first? Email us — a human answers.

What happens when it's submitted

Maintenance Work Order, on a phone and as a PDF

On the technician's phone. All 3 screens, in order — tap to step through them. Photos, signatures and repeat rows are captured on the device, and it all works with no signal.
YOUR LOGOMaintenance Work OrderService ReportJOB #1042DATE10 Aug 2026CUSTOMERNorthside Prop…TECHNICIAND. ReyesINSPECTION DETAILSProperty / ownerNorthside Property Gr…Property addressUnit 4BUnit number—Work order #—TechnicianD. ReyesPARTS / MATERIALS USEDPARTQTYUNITTOTALItem 112Item 1Item 1Item 224Item 2Item 2Item 336Item 3Item 3PHOTO OF POSTED NOTICEPhoto 1Photo 2Photo 3SIGN-OFFTechnician signature10 Aug 2026DateYour Company · (555) 010-4477 · yourcompany.comPage 1 of 1
The PDF your customer receives. Your logo and your layout, with repeat sections tabulated and photos laid out — emailed the moment it's submitted.

Both panels are drawn from this template's actual fields, so they change when the form does. Sample values shown; branding and layout are yours to change in the PDF designer.

What's on the form

All of this is customizable to your process. Delete the fields you don't need, add the ones you do — and every lookup is powered by your customer list and your own data.

1

Unit & request

  • Property / ownerRequiredcustomer lookup
  • Property addressaccount field
  • Unit numberRequiredtext
  • Work order #text
  • TechnicianRequiredemployee lookup
  • Arrival locationGPS stamp
  • Issue categoryRequireddropdown
  • PriorityRequireddropdown
  • Issue as reported by tenantRequiredtextarea
2

Entry

  • Entry rulesinstructions
  • Entry authorizationRequireddropdown
  • Photo of posted noticeConditionalphoto
  • Pets in unittoggle
  • Occupant present during worktoggle
3

Work performed

  • Before photosRequiredphoto
  • Work performedRequiredtextarea
  • Parts / materials usedparts picker
  • After photosRequiredphoto
  • ResolutionRequireddropdown
  • Follow-up neededConditionaltextarea
  • Possible tenant-caused damagetoggle
  • Unit locked and secured on exitRequiredtoggle
  • Technician signatureRequiredsignature
  • Tenant signature (if present)signature

Use this template with your own crew

Start a free trial, open it in the builder, and send it to a technician today. No card required.

Start free trial →

30 days free · no card · cancel yourself any time. No seat minimum.

Would rather ask a person first? Email us — a human answers.