Pre-Trip Inspection (DVIR)
A driver vehicle inspection report for pre-trip and post-trip: brakes, steering, lights, tyres, coupling, emergency equipment and securement, with photographed defects and out-of-service flags. Free to start.
Use this template with your own crew
Start a free trial, open it in the builder, and send it to a technician today. No card required.
Start free trial →30 days free · no card · cancel yourself any time. No seat minimum.
Would rather ask a person first? Email us — a human answers.
What happens when it's submitted
- Email the DVIR to the fleet officeEmails a branded PDF
- Escalate out-of-service vehiclesFlags for review · Notifies the office
- Route defects to maintenanceFlags for review · Notifies the office
Pre-Trip Inspection (DVIR), on a phone and as a PDF
Both panels are drawn from this template's actual fields, so they change when the form does. Sample values shown; branding and layout are yours to change in the PDF designer.
What's on the form
All of this is customizable to your process. Delete the fields you don't need, add the ones you do — and every lookup is powered by your customer list and your own data.
Vehicle
- Inspection dateRequireddate
- TimeRequiredtime
- DriverRequiredemployee lookup
- Inspection typeRequireddropdown
- Tractor / unit numberRequiredtext
- Trailer numbertext
- OdometerRequirednumber
- Inspection locationGPS stamp
- Check the last report firstinstructions
- Previously reported defects addressedRequireddropdown
Tractor
- Tractor
- Service brakes and connectionsRequireddropdown
- Parking brakeRequireddropdown
- Steering mechanism and playRequireddropdown
- Lights, reflectors and turn signalsRequireddropdown
- Tyres — tread depth, pressure, damageRequireddropdown
- Wheels, rims, lugs and fastenersRequireddropdown
- Horn, wipers and washersRequireddropdown
- Mirrors and glassRequireddropdown
- Fluid levels and no visible leaksRequireddropdown
- Exhaust system and frameRequireddropdown
- Air system — build-up, leak-down, low-air warningRequireddropdown
Trailer & coupling
- Trailer & coupling
- Fifth wheel, kingpin and locking jawsRequireddropdown
- Air and electrical lines secure and undamagedRequireddropdown
- Landing gearRequireddropdown
- Trailer brakesRequireddropdown
- Trailer tyres and wheelsRequireddropdown
- Trailer lights and reflective tapeRequireddropdown
- Doors, body and floorRequireddropdown
- Load securement — straps, chains, blockingRequireddropdown
Emergency equipment
- Emergency equipment
- Fire extinguisher charged and securedRequireddropdown
- Warning triangles / flaresRequireddropdown
- Spare fusesRequireddropdown
- Registration, insurance and permits on boardRequireddropdown
Defects & certification
- Defects foundRequiredtoggle
- Defect listConditionalrepeating section
- Vehicle placed out of serviceRequiredtoggle
- Vehicle is safe to operateRequiredtoggle
- Driver signatureRequiredsignature
- Mechanic certificationinstructions
- Mechanic nametext
- Repairs completedtextarea
- Mechanic signaturesignature
Use this template with your own crew
Start a free trial, open it in the builder, and send it to a technician today. No card required.
Start free trial →30 days free · no card · cancel yourself any time. No seat minimum.
Would rather ask a person first? Email us — a human answers.